Contract
Contract setup and trackingEasily set up and track contract terms, scope of work, status, contacts, and
billing information for each contract and contract item.
Use standard contracts to speed setup and maintain consistency.
Assign billing methods, invoice formats, rate and markup tables, retainage
percentages, and more for each contract item.
Access retainage held, billed and balance amounts by contract item.
Link contracts and contract items with jobs, cost extras and cost codes.
Assign general ledger accounts and identify general ledger revenue account
exceptions for each contact item.
Track all supporting documents with a simple checklist.
Put contracts or contract items on hold.
Change status of contracts after they have been approved.
Approve multiple contract items at one time.
Change order tracking
Contracts works with Job Cost to streamline change order processing.
Record the reason for the change, the scope, the dollar amount or unit price,
and units.
Automatically change contract and item amounts based on approved change orders.
Record multiple items per change order and tie them to change order items in Job
Cost.
Create change orders in Contracts based on change order requests in Job Cost.
Revise change order requests in Job Cost from Contracts (e.g., reduce the amount
prior to approving).
Analyze change order profitability by tracking estimated cost vs. contract
amount.
Inquiry and reporting
Contracts comes with several pre-designed inquiries and reports, including
Derived Totals, Contract Item Billing Summary, Contract Change Order Log,
Contract Schedule of WIP, and many more.
Additional features
Assign general ledger account prefixes (e.g., divisions, departments, companies)
to contracts and contract items.
Link contracts, items and change orders to cost extras.
Add up to 250 custom fields to contracts, contract items, and contacts for
additional information tracking.
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